Terms of service

These terms govern the website, client portal, and lease compliance services operated by Meercase Technologies LLC, 2700 Post Oak Blvd Galleria, Office Tower I, Houston, TX 77056. By using the service, you agree to these terms. If you use it for an organization, you represent that you have authority to act for that organization.

A separately signed service agreement or order form controls if it conflicts with these terms on the services it covers.

Meercase serves Texas apartment communities and the owners and property managers authorized to act for them. You must be at least 18 and authorized to access the properties, resident information, and matters you manage.

Keep credentials confidential and notify us of suspected unauthorized access. You are responsible for your account activity and for ensuring that anyone acting for your organization has appropriate authority.

Meercase prepares, files, and attends Justice of the Peace eviction cases as your authorized agent. Service includes notice review, petition preparation, electronic filing, hearing attendance, docket tracking, status emails, writ of possession requests, constable coordination, and portfolio reporting through the client portal. Current hearing coverage includes every Harris County JP court.

Before filing, we review the supplied notice type, delivery method, and timing, check military status, and flag properties that may require a federal 30-day notice. We rely on complete and accurate records from you and refer questions requiring legal advice to a licensed attorney. Onboarding confirms your properties, integrations, authorizations, and service scope. Planned expansion to other counties is not current coverage.

Meercase is not a law firm and does not give legal advice or create an attorney-client relationship. We act as a nonlawyer authorized agent in JP eviction cases under Texas Property Code 24.011 and Texas Rule of Civil Procedure 510.3. Before we act for you, you must provide the agreed authorization from the owner or a person empowered to appoint an agent. Your staff may still need to appear when a case requires a witness or the court orders attendance.

Contested matters and appeals are referred to licensed Texas attorneys. Although Texas law permits authorized agents to represent multifamily owners in certain nonpayment appeals, appeal handling is not included in the standard JP service and requires a separately confirmed arrangement. Attorney availability, scope, and fees are confirmed under a separate engagement. Any attorney-client relationship is with the attorney providing those services, not with Meercase. Meercase does not share in legal fees or receive referral payments.

You decide whether to pursue, settle, or withdraw a case and approve filings through the agreed workflow. Meercase handles the case tasks within its agreed scope; licensed counsel provides legal advice. Neither document review nor case tracking guarantees that a court will accept a filing or rule in your favor.

• Provide accurate, complete, and current information, and correct errors promptly.
• Have the necessary rights and permissions to upload resident records and connect third-party systems.
• Confirm the resident details, balances, lease and notice records, and other facts used in a filing, and provide requested signatures, approvals, redactions, and witness support.
• Authorize each filing through the agreed workflow. A draft alone is not authorization to file.
• Tell us promptly about payments, move-outs, agreements, disputes, and court notices you receive so we can update the case and avoid acting on outdated information.

Submission does not guarantee court acceptance, effective service, or a particular outcome. Courts and filing providers control processing, acceptance, rejection, fees, and availability. If a filing is returned or rejected, further action may be required.

Monitoring depends on the information available from connected systems. Updates and notifications may be delayed or incomplete. The court's official record and notices control; do not rely solely on platform reminders.

Meercase does not itself perform physical evictions, execute writs, or guarantee a hearing date, possession date, rent recovery, or case result.

You may email or upload an existing report or connect a property management system, including Yardi, RealPage, MRI, AppFolio, Propertyware, ResMan, or Entrata. The connection method, available data, and required permissions depend on the provider and your account configuration and are confirmed during onboarding. Naming a system does not imply an endorsement by that provider.

You authorize access to the third-party accounts and data you connect within the agreed scope. You must comply with those providers' terms and maintain any required accounts and permissions. We are not responsible for independent third-party services, outages, or changes to their systems.

The standard JP case service is $200 per case, with no setup fee and no monthly minimum. Court filing, service, and constable fees, including fees for a writ of possession, are additional and charged to your own payment account at the applicable rates, without markup. Meercase does not advance or finance those fees.

Attorney services and appeals are separate from the $200 case fee. Attorneys set and bill their own fees. Your service agreement sets payment timing, cancellation, refiling charges, and any credits or refunds. No payment is collected through the public website at this time.

The free eviction audit summarizes the requested property's available Harris County court records for the preceding 12 months, including filings, recorded dismissals and reasons, time to judgment, and repeat filings. Results depend on public record availability and matching and may contain gaps or errors. A filing or dismissal does not by itself establish a resident's liability or the merits of a case. The audit is for reviewing your property's case process; it is not a tenant screening report or legal advice. Requesting an audit does not authorize us to file or appear in a case.

Use the platform lawfully. Do not upload false or misleading records, access matters without permission, harass residents, engage in unlawful discrimination or retaliation, evade court requirements, or use the platform to interfere with another person's rights. Do not attempt to bypass security or disrupt the service.

You retain your rights in the data and documents you supply. You grant us permission to process and share them as needed to provide the authorized services, subject to our privacy policy and your service agreement.

Meercase retains its rights in the website, software, branding, and platform materials. We grant you a limited, non-exclusive right to use the service for your organization's authorized business purposes during your access period.

We may suspend or end access for misuse, security threats, nonpayment under an applicable agreement, or other material breaches. You may request account closure by emailing us. Account closure does not withdraw filed documents or end your responsibilities in an ongoing case. Before services end, coordinate with us to identify pending hearings, deadlines, and writ requests, arrange a handoff to you or your replacement representative, and retain your records.

To the extent permitted by law and except as expressly stated in a signed agreement, the service is provided "as is" and "as available," without implied warranties of merchantability, fitness for a particular purpose, or non-infringement. We do not promise uninterrupted access or error-free data.

To the maximum extent permitted by law, we are not liable for indirect, incidental, special, or consequential damages. Our total liability arising from the service is limited to the greater of $100 or the fees you paid Meercase for the service in the 12 months preceding the event giving rise to the claim. These limitations do not apply to fraud, gross negligence, or liability that cannot lawfully be excluded, and are subject to any controlling signed agreement.

Texas law governs these terms, without regard to conflict-of-law rules, except where applicable law requires otherwise. We may update these terms and will provide notice of material changes as required by law or your agreement. The revision date appears above.

Email hello@meercase.com or write to Meercase Technologies LLC at the address above.